How to Prepare Your Office for a Major Renovation in Six Simple Steps

Written by on 25th October 2019

Every now and again, you feel the need to have your office undergo major renovations, whether it’s because you are scaling up your operations, creating a more comfortable space for your employees, or simply because your current office decor looks dated. No matter the reason, you need to make sure that you do your renovations right because the cost of a major renovation is no joke!

Here is a simple checklist that you can use to make sure that you are prepared for a major office renovation. Each of these steps is critical to ensuring that your office renovation is a success and your business operations remain unhindered.

Step 1: Create a Budget and Plan Out Your Office Renovations Around It

The main reason why many business owners overshoot their budget when it comes to office or business location renovations is that they imagine their finished renovations before they plan a fixed budget. When you make this mistake, you tend to become very loose with your budget and you often end up paying a lot more than you bargained for in the first place.

Before starting to plan a major renovation, make sure that you have a fixed and disposable budget set aside for the project. You should also make sure that you are strict in sticking to the budget so that you don’t find yourself starting something that you cannot afford to finish and thus compromise your regular operations.

The bottom line should be: if you can’t afford it, you shouldn’t try to squeeze it into your renovation plans.

 Step 2: Find the Best Contractor for You

Once you have a final renovation plan in mind, your next step should be to find a contractor who can materialize your dream renovations. There are many contractors out there and you can easily find one online or through word-of-mouth referrals. However, you should make sure that you find a contractor that specializes in commercial and office renovations and one that has all the necessary permits. Their experience and technical knowledge will come in handy if there are any issues down the road.

You should also make sure that your chosen contractor has a contractor’s insurance. Office renovations can be dangerous, especially if your contractor is working with power tools or electrical elements. Contractor insurance will cover all the costs of repairs or damages if any untoward incidents happen during the renovation, as well as any medical or legal liabilities. 

Step 3: Rent a Temporary Office for Your Employees

If you are renovating your office chances are you own the place. Depending on the degree of renovation, you might want to rent a temporary office and shift your employees, computers and other resources for the time being. It makes sense to pick an office that’s close to your original office. That way you can walk between the two and keep an eye on both the renovation and your regular office operations.

Step 4: Store Larger Items in an External Location

If you have large items and appliances in the location, you should consider renting a storage space, especially if your office renovations is going to take a long period. Storage spaces will ensure that your large items are safe and secure and that they won’t get in your way.

Step 5: Make Sure Your Employees Are Prepared for the Renovations

Many business owners overlook the importance of communicating with employees. People may go on leaves and come back to an under-construction office, employees may also schedule meetings and have other official plans.

Make sure that your employees are made aware of the renovations and how long it’s going to take so that they can plan out their schedules accordingly.

 Step 6: Prepare Your Neighbors as Well

Is there a retail store or another office next to yours? If there are it makes sense to let them know about your plans to renovate your office. Renovations can be noisy and messy, and it can be disruptive to other businesses and offices. If you fail to inform your neighbors ahead of time, you could be looking at noise complaints and in some extreme cases a lawsuit.

Giving them advance notice about major renovations is a good way of showing that you respect them and their business operations. This will also help them prepare their own schedules around your renovations and be more lenient towards the noise and the mess.